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Project Events, Risks and Issues

This article demonstrates how to enter and manage risks, issues, outcomes, and other events for projects.

Overview

The Events feature allows tracking of project risks, issues, outcomes, and other events related to the project.

Event types are defined in Administration>Lists>Project Event Types. Defaults are Risks and Issues, but other event types can be added as well, You can even tailor the field names for different types of events, or add fields for certain event types. For example, a Risk event might have Probability as a field, while an Outcome event might call it Achievability.

Managing events, including risks and issues, can be done by clicking on the Events tab in the Project Workspace (accessible by clicking on any project hyperlink from a page that lists projects). 

Regarding risks and issues:

A risk is something that "might happen" and is assigned a probability and impact, as well as someone assigned to manage the risk, if applicable.  An issue is something that is currently happening and is assigned to someone to act on.

Risks and Issues appear in project status reports in the Business Analytics Qlik dashboards, as do other events.

Project Risks

To enter or manage a risk, click the + dropdown icon and select Risk as the entry type. All event types defined in Administration > Lists > Project Event Types will appear here.

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You will be presented with the following form, where you can enter the name of the risk, a description, what action must be taken, the risk impact and probability, and other details about the risk. Be sure to click Save at the bottom right when you're finished updating.

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Project Issues

To enter or manage an issue, click the + dropdown icon and select Issue as the entry type. You will be presented with a similar form, where you can enter a description, what action must be taken, and other details about the issue. Be sure to click Save at the bottom right when you're finished updating.

Other event types will appear in the dropdown as well, depending on which types have been configured in Administration-->Lists-->Project Event Types.

Status Indicators

To the left of each row, you will notice three color indicators. They are as follows:

  • I = Impact  - GYR estimate of the impact if the risk/issue occurs
  • P = Probability – GYR estimate of the probability
  • S = Score – composite GYR score, calculated based on Impact and Probability
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