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Project Events, Risks and Issues

This article demonstrates how to enter and manage risks, issues, outcomes, and other events for projects.

Overview

The Events feature allows tracking of project risks, issues, outcomes, and other events related to the project.

Event types are defined in Administration>Lists>Project Event Types. Defaults are Risks and Issues, but other event types can be added as well. You can even tailor the field names for different types of events, or add fields for certain event types. For example, a Risk event might have Probability as a field, while an Outcome event might call it Achievability.

For more on setting up event types, see Administering Lists and navigate to the section on Project Event Types.

Regarding risks and issues:

  • A risk is something that "might happen" and is assigned a probability and impact, as well as someone assigned to manage the risk, if applicable.
  • An issue is something that is currently happening as is assigned to someone to act on.

Risks and Issues appear in project status reports in the Business Analytics Qlik dashboards, as do other events.

Accessing the Events Tab

Managing events, including risks and issues, can be done by clicking on the Events tab in the Project Workspace (accessible by clicking on any project hyperlink from a page that lists projects). 

You will be presented with the screen pictured below. In the below example, Change Requests is the first event type in the defined Project Event Types list, so the page defaults to show Change Request.

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To see other event types, click the hamburger icon clipboard_e68b1664e9ec6ef3894f677cf4c883ee2.pngin the upper left of the page, just below the Project Info header. All event types defined in Administration > Lists > Project Event Types will appear as options on the left,.as depicted below:

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Clicking the three dots to the right of each event row clipboard_ed2361e2c02abfeee98e96f46594b2abe.pngopens the Event page, where you can update data as needed. Below is an example of a change request with the details open.   Note the SAVE button in the bottom right. You must save any changes.

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Add a New Event

To add a new event, navigate to the desired event type on the left (the left panel appears when the hamburger icon is clicked). Then click the plus sign in the upper left.  clipboard_ee14532aab707e88e58b3ad5d1720eda4.png

In the example below, the event type of Risk is shown. The plus sign was clicked and a new row appears at the top, called "New RIsk."  

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Clicking the three dots will open the details page, where you can enter details as desired. Remember to click Save afterward.

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Delete an Event

To delete an event, navigate to the desired event type on the left (the left panel appears when the hamburger icon is clicked), select an event row by clicking on it, then click the trash can icon in the upper left.  clipboard_ec097a95ddf9212f5880f0aeb25f4892c.png

Status Indicators

To the left of each row, you will notice three color indicators. They are as follows:

  • I = Impact  - GYR estimate of the impact if the risk/issue occurs
  • P = Probability – GYR estimate of the probability
  • S = Score – composite GYR score, calculated based on Impact and Probability
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