The PMO Center offers the ability to view project scores according to the defined set of ranking criteria, as well as generate multiple scenarios based in alternative weighting of the criteria.
For information on how ranking criteria is set up, see Setting Up Scoring and Ranking Criteria.
There are three tabs in the Ranking section:
- Ranking - Here you can view prioritized projects in the portfolio, along with their ranking scores.
- Scores - Here you can adjust the score weighting via slider bars and generate a scenario based on the preferred weighting.
- Scenarios - Here you can analyze the generated scenario and see the impact on resource allocation. Once satisfied with the selected ranking and its impacts, you can choose to apply the scenario, which will update the project priorities with the new ranking order.
Let's take a look at each tab in more detail.
The ranking tab allows you to view the portfolio by priority, showing the current total score and associated ranking criteria settings.
You may click on a project to view the project details as desired.
Adjusting Scores and Generating Scenarios
The Scores tab allows you to use the slider bars on the left panel to adjust the weighting of each scoring element. As you adjust the weighting, you'll see the adjusted score in the New Score column, along with arrows indicating whether a project moved up or down in the ranking by virtue of the new score.
Once you have the scoring order you feel comfortable with, based on your chosen weighting, you can click the Generate Scenario button on the far right. This wil allow you to give the new scenario a name.
Analyzing and Publishing Scenarios
The tab allows you to view the new scenario and it's impact on resource allocation.
First, select the scenario you created by clicking the Scenarios dropdown on the right (in the image, a sample "Grow the Business" scenario is selected). This will load the data based on the scenario you generated on the previous tab.
Warning: Generated Scenarios are not permanent. Once you sign off, the scenario will disappear. Scenarios are meant as a simulation exercise, with the option of publishing the resulting new priority ranking to the active project priorities.
On the scenarios tab, note the dropdown button on the far left (defaulted to % Allocation). This dropdown allows you to select what type of data you want to see (Demand, Shortfall, Allocation, or % Allocation).
Clicking on a project will allow you to view and edit project details.
On the far right is the Apply Scenario button. This will replace the current unit priority for the projects in the portfolio with the new Scenario Priority.
Alternatively, you could choose to manually update the unit priority only for those projects that have significantly moved up or down in rank. This is a safer option if you've set certain priorities that you don't want changed.
Keep in mind that if you use the Effort State field in Effort Forecasting, which you can use to state that assigned effort is either Proposed or Committed, this automatic scenario publishing will not impact the way shortfall is calculated, even if the priority of a project changes. When using "Allocated Committed First" optimization on the Forecast tab, it allocates committed items first, regardless of priority.