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Advanced Database Retrieval

Select menu command Data-Get Data.

Click the More >> button. The More >> and <<Less buttons expose (hide) the advanced check boxes and drop-down lists at the bottom of the dialog.

Multi-Select

If the checkbox is checked under one of the node trees, checkboxes appear next to all the node names. You may select nodes multiple nodes from different branches of the tree and from any hierarchical tree level.

Autoselect Button

If you have one or more resource nodes selected and click the Autoselect button under the project tree, the dialog will automatically check the project Multi-Select checkbox and check all project nodes that have demand for resources in the selected node(s).

The same thing happens in the resource tree if you have project nodes selected and click the resource Autoselect button.

Templates Only (Checkbox)

If you want to modify previously saved templates without the distraction of seeing all projects and assignments, click the templates only checkbox. The templates associated with the selected project node will be downloaded.

Advanced Filter Options

Include All Resources on Selected Projects:  This will retrieve the resources that are assigned to projects in the selected project node even if they would normally be filtered by the resource selection.

Include Only Resources on Selected Projects:  This will filter out the resources in the resource selection that are not assigned to any projects in the selected project node.   

Include All Projects for Selected Resources:  This will retrieve the projects that resources in the selected resource node are assigned to even if they would normally be filtered by the project selection.

  • Include Only Projects for Selected Resources:  This will filter out the projects in the project selection that resources in the selected node are not assigned to.
  • Include Inactive Projects/Resources:  This will include projects/resources that have been marked inactive.
  • Include Non-Labor:  This will retrieve Non-Labor items along with resources.

Manager, Sponsor, Domain, and Program filters:  These allow you to select specific single values to filter projects by manager, sponsor, domain, and/or programs.

Tools>PM Filter:  If a project node is selected and you click the PM Filter button, the following actions occur:

  • Include Only Resources on Selected Projects checked
  • Include All Projects for Selected Resources checked
  • Resource Autoselect button clicked

This has the effect of retrieving all resources assigned to the selected project node and all projects that have demand for those resources from project nodes not selected.

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